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Vibrant ONE Community Health Equity Project Funding Evaluation

You have each volunteered to participate in this process as a reviewer as you are willing and able to commit to the time as described below. Thank you!

Attached is the Project Application Packet and the Reviewer Evaluation Spreadsheet Tool (has links to each individual application).  The projects applications are also individually available below:

  1. Project Phoenix
  2. NEK Domestic Violence Prevention Warm Line
  3. Social Detox and Crisis Bed Pilot at JTRCC
  4. Building Social Capital and Engagement Throughout the NEK
  5. Telling Our Stories to Make a Difference: Giving our Voice to Systemic Inequalities
  6. BIPOC mental, physical, and social health benefits of engaging in outdoor activities
  7. Not “Invisible”! NEK Accepting Neurodivergence

 REVIEW AND DECISION TIMELINE

  • Evaluations Assigned: September 12th
  • Reading and Evaluation Period: September 12th -19th; please submit your final, completed Reviewer Evaluation Spreadsheet Tool to me (Kari White) via e-mail no later than 5PM on September 19th
  • Evaluation Summary Compiled (by me) and sent back out to those who submitted evaluations: September 20th
  • Committee Decision-Making Meeting: September 22nd from 1:00-3:00pm on Zoom (please put a HOLD on your calendar meeting link and invite will go to everyone who returns their Reviewer Evaluation Spreadsheet Tool to me by the deadline)
  • Notification to Applicants of decisions (by e-mail): September 23rd

 EVALUATION CRITERIA

Please keep in mind that we are seeking to fund projects which:

        1. Fit within the guidelines,
        2. Were created in the NEK,
        3. Will support meaningful interactions with community/residents,
        4. Will build capacity and/or make positive system, policy or environmental change,
        5. Will advance health equity/address health disparities,
        6. Will support communities to make positive change to advance health equity,
        7. Will directly benefit people who have lived or living experience with health inequities,
        8. Were designed/identified by intended beneficiaries,
        9. Were put forth by organizations/entities that may have been excluded in public health-oriented funding in the past,
        10. Align/coordinate with other community resources seeking to advance equity and address the social contributors to health,
        11. Align with the Vibrant ONE
          • Vision of a vibrant, thriving, safe and inclusive Orleans and Northern Essex.
          • Problem/Opportunity Statement: We are not providing the right mental health/substance misuse care, at the right place, at the right time, every time; and too many in our community are getting stuck at the wrong level of care/ wrong care location. This is frustrating, costly, and ineffective.
          • Aspiration that everyone living in Orleans/No. Essex will have easy access to person-centered and coordinated mental health and substance misuse services that are timely, close to home, at the appropriate level and with the appropriate transition supports for continued success in a person’s home community.
          • Root Cause Analysis Themes:
            • Community Engagement, Community Leadership and Community Solutions
            • Resource/Asset/System Mapping
            • Peer Support
            • Capacity Building (knowledge, skills and practices) for Professionals and Community
            • Working to Reduce Isolation, Stigma, Fear and Mindsets like ‘Us and Them’
        12. Outline a reasonable and achievable project within the 8-month timeline, and
        13. Outline a suitable budget for the project.

    REVIEW TOOL

    The Reviewer Evaluation Spreadsheet Tool includes:

        • Column A – a project number
        • Columns B—D – three columns of project summary information
        • Columns E – Q – 13 columns which correspond to the questions listed above with three dropdown response options for each column question (3-Yes, 2-Maybe, 1-No) along with additional explanatory information noted
        • Column R – a column for you to record any questions (yellow flags) and/or concerns (red flags)
        • Column S – a column for you to record your overall impression and strengths of the proposal and helpful feedback to the applicant
        • Column T – a column for you to record your last name (you only need to do this in the first row)
        • Column U – any other notes for the review team (like a potential conflict of interest)

    NOTES

        • Applicants are listed in a random order.
        • Project budgets highlighted in green (six of the seven) indicate that the project also seeks to serve portions of Caledonia/So. Essex, and so will also be considered by NEK Prosper!.
        • Please try and evaluate all applications (except those you are recusing yourself from).
        • Please do not evaluate any project applications with which you are associated directly as an applicant or as staff, consultant, advisory committee/Board member or relative of someone who is staff, consultant or advisory committee/Board member to the organization/entity.
        • Please do not evaluate a project based on formatting, grammar and spelling, or how “well” it is written.
        • Please try your best to evaluate each project by the criteria listed above rather than any past negative experiences you may have had with the organization/entity or people associated with the organization/entity.
        • The minimum score for an application is 13 and the maximum score for an application is 39.
        • Each reviewers’ scores for each application will be totaled and divided by the number of reviewers to get an average score. These average scores will be populated into an Evaluation Summary document which will form the basis of our discussion on September 22nd.
        • Not all funded projects are going to succeed in the ways that are originally designed – and that’s okay. We can take some risks here that other funding opportunities may not allow for.
        • Your notes and comments will be summarized (and kept anonymous) and sent back to each applicant as feedback.
        • There is a placeholder for the Asset Mapping project for which Vibrant ONE voted to approve up to $30,000. This does not need to be evaluated, but is left in as a reminder that the total amount available for additional project funding is $120,000.

    If you encounter any issues with the spreadsheets or evaluation process, or have any questions related to applications, please don’t hesitate to reach out. Enormous thanks in advance for your time and insight reviewing these applications.  Hope you will enjoy reviewing all these awesome ideas!